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Literacy Audit - Action Plan

icon_literacy_auditHIll conducts a comprehensive school-wide literacy analysis to identify a district's unique strengths and needs leading to a strategic action plan for literacy:

The school community’s history with literacy efforts, if not recognized and addressed, can become a major roadblock in a change initiative. The HILL Phase 1-Needs Assessment is a collaborative reflection process for conducting an analysis of the school’s current state of literacy instruction.  The purpose of the Phase 1-Needs Assessment process is to capture visible aspects of the literacy work (i.e., professional development, assessments and curriculum) as well as belief systems and reflections of the school members who were involved in shaping prior literacy efforts. The Phase 1 process utilizes the following three step process:

Step One: Data Collection

HILL conducts interviews, focus groups and surveys with administrators, paraprofessionals, teachers, and parents and gathers school-reported information utilizing the following tools:

  • History of Professional Development
  • Previous Literacy Initiatives, Grants and Partnerships
  • Surveying the Literacy Closet
  • Assessment Framework

Step Two: Analysis

Once collected, the data is filtered, analyzed and trends are identified.  General themes and noteworthy highlights are identified for all key literacy principles (i.e., curriculum, assessment, leadership, professional development and home-school connections).

Step Three: Reporting

A comprehensive review and report of the current state of literacy and a summary of needs and strengths is generated.  In addition, recommended goals and detailed activities are summarized and a process for bridging from the needs assessment to a literacy action plan is shared.

Implementation options, schedule and workplan:

Needs Assesment option:  HILL led process involves all teachers to create buy-in to the change process

Distirct Action Plan option:  HILL coaches a district team of leaders to perform the audit and reporting.

Needs Assesment Schedule:

Phase 1 Step

Activity

Timeframe

District Size

Small

Medium

Large

Pre-Planning

Organize for Phase 1 Process:

  1. Assemble a Leadership Team to oversee process
  2. Develop Action Plan/Timeline
  3. Present Phase 1-Needs Assessment Overview to Leadership Team

 

2 weeks

2 weeks

2 weeks

Step 1: Collecting the Data

Data Collection Process:

  1. Conduct Interviews
  2. Disseminate and collect Surveys
  3. Gather self-study surveys

1 month

1.5 months

2.0

months

Step 2:  Analyzing the Data

Analyze Data

  1. Interview
  2. Survey
  3. Self-Study

2 weeks

3 weeks

4 weeks

Step 3:  Reporting the Data
  1. Write report
  2. Disseminate draft report to leadership team
  3. Edit Report based on feedback
  4. Final report and presentation
  5. Present Phase 1-Needs Assessment findings to all staff
  6. Bridge to Literacy Action Plan

 

2 weeks

3-4 weeks

4-6 weeks

Step 4: Developing the Action Plan
  1. Develop connection and vision statements
  2. Develop goals and action steps for assessment components
  3. Develop goals and action steps for curriculum/program components
  4. Develop goals and action steps for intervention components
  5. Develop goals and action steps for structures, resources, and PD components
  6. Review goals and action steps for all components (entire team)
  7. Write draft literacy plan
  8. Circulate draft
  9. Develop final version
  10. Submit to school committee & Disseminate plan to stakeholders

1

month

2 – 3 months

2 - 3 months
 
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photo_naomi_stahl“Darci Burns (HILL reading facilitator) included us right from the beginning with strengths and weakness assessment and helped us see where things could be better, but also encouraged us for the things we were doing right.”

– Naomi Stahl,
Second Grade Teacher,
Carver Primary School